A wedding invitation offers pertinent information to your guests regarding the ceremony and reception along with requesting imperative information for your wedding reception. To assist in the invitation process further, I want to share more important invitation information...This information will assist you in knowing your exact guest count...it is very important to ask the right questions from the beginning so unexpected guests do not attend your wedding reception.
Item Number 1 - On the inner envelope (or the outer envelope if you do not have an inner envelope), please indicate who is invited to your wedding reception. This is very important especially when you are not inviting kids.
A few examples:
Outer: Mr. and Mrs. Bradley Smith
Inner: Mr. and Mrs. Smith
Who is invited? Only the adults of the household
Outer: Mr. and Mrs. Bradley Smith
Inner: Mr. and Mrs. Smith
and Family
Who is invited? The entire family at this household
Outer: Mr. Bradley Smith
Inner: Mr. Smith and Guest
Who is invited? Bradley and his date
Outer: Mr. Bradley Smith
Inner: Mr. Smith
Who is invited? Only Bradley
Item Number 2: Although you have now invited the right people from each household, we still need to have a double check system. So, on your response card, please include the following statement: Number of persons attending. This will give you advanced notice if the Smith's included their kids in their R.S.V.P. count even if the kids were not invited.
For example:
The favour of your reply is requested by the seventeenth of June
M__________________________
______ Number of persons attending
______ Not able to attend
Item Number 3: There is a growing trend with R.S.V.P.'s...many family and friends will not R.S.V.P. by the date that you request. So what now? Please begin by dividing the list by who invited the guests that have not responded. From there, begin calling each guest to check if they are attending the reception. I would not recommend assuming these guests are not attending; this can only lead to unexpected arrivals from guests you assumed were not coming.
Item Number 4: There is also a growing trend towards last minute cancellations...to ensure you are not paying for uneaten meals, please tell your catering manager a lower guest count when she or he initially asks. They will typically require a final guest count 3-5 days prior to the wedding. At this point, lower your guest count by 5-7 guests but no more than 3% of your total count. PLEASE remember to give an accurate count at least 24 hours prior to the wedding; the catering manager needs to know the EXACT count that will be attending. The reception venue will be setting the tables based on your final numbers. There will not be extra place settings at the tables unless requested. Most venues will charge you for the extra place settings. Unfortunately, there still may be no shows but please do not think about it or worry about it!
As always, please let me know if you have any questions. I am here to help!
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